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Scenario: Organising an Event Tour You are employed by an events management company and your team is tasked with managing the project planning and events management for a tour involving a number of events. Your client is a pop group. Having ascertained availability of the performers, the dates are about to be announced and the project will be complete when the final event of the tour is over and the accounts cleared. You need to consider how each event will be managed and how the overall tour is coordinated. Business Case (Microsoft PowerPoint Presentation, equivalent to 2,500 words) To complete the PowerPoint presentation: o Unit 1: A definition of the project scope, aims and objectives (1–2 PowerPoint slides) In this unit, you will complete the first element of your presentation, a definition of your project’s scope, aims and objectives. o Unit 2: An analysis of stakeholder groups, stakeholder issues and stakeholder management strategies (1–2 PowerPoint slides) Identify: ? Primary Stakeholders: those ultimately affected, either positively or negatively, by the project. ? Secondary Stakeholders: the intermediaries, those who are indirectly affected by the project. ? Key Stakeholders: those who have significant influence upon a project, or significant importance within the organisation. Analyse: ? Stakeholder Issues: problems that may arise with various stakeholders. ? Stakeholder Management Strategies: a plan to address stakeholder issues. ? Create a Microsoft PowerPoint slide titled, ‘Stakeholder Analysis’, that includes the above information o Unit 3: An analysis of project tasks and phases using key project management planning tools (2–4 PowerPoint slides) ? Identify and briefly describe the project planning tools you would use for your scenario, explaining why you would use each one. Be specific and use examples to support your answer. ? Perform a Work Breakdown Structure (WBS) and Gantt analysis for the project in your scenario. Create two Microsoft PowerPoint slides, one titled, ‘Work Breakdown Structure’, and the other titled, ‘Gantt Analysis’, and include information from the WBS and Gantt analysis you performed o Unit 4: Proposed key performance indicators that could be used to monitor the project’s performance (1–2 PowerPoint slides) ? Develop a budget template for the project in your scenario. ? Develop a BSC which includes your suggested KPIs in the four BSC categories for the project in your scenario. o Unit 5: An analysis of risks involved in the project and proposed risk mitigation strategies (1–2 PowerPoint slides) • Review your scenario. • Review the resources from this unit related to risk assessment. • Identify risk drivers in your project and the risks associated with each. • Explain how the risks you identified could impact the project, and propose strategies to mitigate each risk. SUMMARY: Add a final 1–2 slide summary of what you have learned from completing your Individual Assignments entries, highlighting specific attributes that would help in securing funding for your project plan.



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